Privacy Policy

The Ferns Foundation, Inc. – The Lady Ferns Society®
Website: ladyfernssociety.org

Effective Date: January 2026
Last Updated: May 2026

Introduction

The Ferns Foundation, Inc., operating The Lady Ferns Society® ("we," "our," or "us"), respects your privacy and is committed to protecting the personal information you share with us through our website, ladyfernssociety.org ("Website").

This Privacy Policy explains how we collect, use, maintain, protect, and disclose information obtained through our Website and related services. By using our Website, you agree to the practices described in this Privacy Policy.

Information We Collect

We may collect information that you voluntarily provide to us, including:

Name
Mailing address
Email address
Telephone number
Date of birth
Application and membership information
Volunteer information
Event registration information
Any other information you choose to provide through forms, surveys, or correspondence

We may also automatically collect certain information when you visit our Website, including:

IP address
Browser type
Device information
Operating system
Pages visited
Date and time of visits
Referring website addresses
Other website usage data collected through cookies and analytics tools

How We Use Your Information

We may use your information to:

Process membership inquiries and applications
Communicate with applicants, members, volunteers, and supporters
Provide information about programs, events, and initiatives
Respond to inquiries and requests
Improve our Website and user experience
Conduct research and analysis
Maintain organizational records
Comply with legal obligations
Protect the security and integrity of our Website

Cookies and Tracking Technologies

Our Website may use cookies and similar technologies to enhance user experience, analyze website traffic, and improve Website functionality.

You may choose to configure your browser to refuse cookies; however, some portions of the Website may not function properly if cookies are disabled.

Email Communications

If you provide your email address, you may receive communications regarding:

Membership opportunities
Organizational updates
Events and programs
Newsletters
Fundraising campaigns
Volunteer opportunities

You may unsubscribe from non-essential email communications at any time by following the instructions included in the email or by contacting us directly.

Sharing of Information

The Ferns Foundation, Inc. does not sell, rent, lease, or trade personal information to third parties.

We may share information:

With service providers who assist in operating our Website or conducting organizational activities
When required by law, court order, or governmental request
To protect the rights, safety, property, or legal interests of the organization, its members, or the public
In connection with a merger, reorganization, or transfer of organizational assets

All service providers are expected to maintain appropriate confidentiality and security standards.

Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, or destruction.

However, no method of internet transmission or electronic storage is completely secure. Accordingly, we cannot guarantee absolute security.

Third-Party Websites

Our Website may contain links to third-party websites, social media platforms, or external resources. We are not responsible for the privacy practices, content, or policies of those third parties.

We encourage users to review the privacy policies of any external websites they visit.

Children's Privacy

Our Website is not directed toward children under the age of 13. We do not knowingly collect personal information from children under 13 years of age.

If we learn that personal information from a child under 13 has been submitted without appropriate parental consent, we will take reasonable steps to delete such information.

Your Privacy Rights

Depending on your jurisdiction, you may have rights regarding your personal information, including the right to:

Access information we hold about you
Request corrections to inaccurate information
Request deletion of certain personal information
Withdraw consent where applicable
Request information regarding how your data is used

To exercise these rights, please contact us using the information provided below.

Retention of Information

We retain personal information only as long as necessary to fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce organizational policies.

Changes to This Privacy Policy

The Ferns Foundation, Inc. reserves the right to update or modify this Privacy Policy at any time. Changes will become effective upon posting to the Website. The revised "Last Updated" date will indicate when changes were made.

Your continued use of the Website following any changes constitutes acceptance of the revised Privacy Policy.

Contact Information

If you have questions regarding this Privacy Policy or our privacy practices, please contact:

The Ferns Foundation, Inc.
The Lady Ferns Society®

Website: ladyfernssociety.org

For privacy-related inquiries, please use the Contact Us form available on the Website.